Data Retention & Deletion

Automatic data deletion minimizes storage while maintaining academic integrity.

Automatic Deletion Schedule

90 Days: Audio & Video

Student recordings, video prompts, and video feedback are deleted 90 days after the assignment due date. Transcripts, grades, and rubrics are retained.

180 Days: Full Purge

Transcripts, questions, responses, and assignment metadata are deleted 180 days after due date. Grade records are retained per institutional policy.

Inactive Classes

Classes with no activity for 180 days can be auto-archived (configurable by admin).

Export Before Deletion

Export viva results before the 180-day window if you need long-term records. Once deleted, data cannot be recovered.

Manual Controls

Class Archive: Instructors can manually archive a class, deleting all assignments and student data
Assignment Delete: Instructors can delete individual assignments before scheduled deletion
Student Account Delete: Students can request account deletion, removing all personal data

What Is Never Deleted

Audit logs (retained 7 years)
Aggregated anonymized analytics

GDPR Right to Erasure

Students can request full account deletion from their settings. All personal data is removed within 30 days, except audit logs (which are anonymized).